Admin/Finance Clerk
ACBAR - Agency Coordinating Body For Afghan Relief
Expiration Date 20-02-2022
n/a.
Salary: 636 to 801 USD Per Month (Depending on Qualifications/Experience)
Duties & Responsibilities:
1. Extract and input data from various sources in administrative, human resource, procurement and other WFP systems;
2. Respond to queries regarding data from staff in the unit and elsewhere in the Programme;
3. Maintain administrative control records such as commitments and expenditures; initiate administrative actions related to one or more of the following: travel arrangements and payments and purchases and deliveries of equipment, supplies and inventory;
4. Review supporting documentation for processing various actions, e.g., personnel, payroll, budget, procurement, country activity; answer a variety of enquires and supply readily available information from office files, databases, liaising with other offices as appropriate;
5. .Design and update charts and tables utilising graphic software, design hard copy and computer resident forms; initiate, update and track computer-assisted processing of administrative actions;
6. Verify claims for accuracy and conformance with administrative rules and regulations; confirm the availability of funds prior to review by supervisor and prepare payment vouchers;
7. Draft routine correspondence related to the unit’s work and type a variety of material such as correspondence, reports and papers;
8. Provide information related to the above functions and exchange a variety of statistical information;
9. Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for external use;
10. Assist in the preparation of administrative reports; draft routine correspondence and take notes at meetings; make correction to texts or data already on diskettes;
11. Operate a variety of office equipment such as photocopier, facsimile, printer, telex, and maintain supplies; produce photocopies of materials as required and collate pages when necessary;
12. Check accuracy of simple calculations, coding, and data;
13. Make travel arrangements, request travel advances and prepare travel documentation as required;
14. Receive telephone calls and office visitors and refer them to the appropriate source or reply personally to queries when possible;
15. Collect, sort and distribute correspondence, reports and other material and transmit correspondence, documents, etc. via electronic mail, fax, courier service or other means;
16. Set up, classify and maintain unit files;
17. Initiate and modify automated transactions;
18. Provide assistance to all staff services such as travel, expense claims, document retrieval, inventory, etc.
19. Input and extract data from various source supporting documents in financial or accounting systems;
20. Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere in the Programme;
21. Assist in the preparation of the payroll or other payments;
22. Maintain financial and administrative control records such as commitments and expenditures; initiate administrative actions related to general financial information, travel payments and procurement transactions;
23. Verify claims for accuracy and conformity with administrative rules and regulations; confirm the availability of funds prior to review by supervisor and prepare payment vouchers;
24. Draft routine correspondence related to the unit’s work and type a variety of material such as correspondence, reports and papers;
25. Provide information related to financial transactions;
26. Review and reconcile vendor statements on a regular basis to ensure invoices received and payments made have been properly processed;
27. Assist in the preparation of budget, accounting, financial reports, and other reports as required;
28. Provide assistance to all staff services such as travel, expense claims, computer usage, document retrieval, etc.
29. Perform other related duties as required.
Results Expected:
Organised and accurate records with well analised data under minimal supervision.
Critical Success Factors:
Interpret and analyse a wide variety of data and identify and resolve data discrepancies and operational problems. Ability to write and spell correctly in the language required. Ability to communicate complex matters orally. Ability to perform detailed work and to handle a large volume of work quickly and accurately under time constraints and to deal patiently and tactfully with people of different national and cultural backgrounds, and to have a high sense of confidentiality, initiative and good judgement.
Qualifications required:
1. Completion of secondary school education.
2. At least three-four years of progressively responsible general clerical or secretarial work experience, including at least one year in the field of accounting, human resources, or administrative services or other related field.
3. Training and/or experience utilising computers, including word processing, spreadsheet and other software packages.
4. Very good knowledge of the language of the duty station or English, depending on the country.
Other Desirable Skills:
Working knowledge (level C) of two of the UN official languages; training and/or experience using Word, Excel, Power point and other WFP software; knowledge of WFP administrative regulations and rules, and WFP policies and procedures in the area of work.
Submission Guideline:
Applicants (Afghan National) meeting the above qualifications are requested to submit a cover letter quoting this Vacancy Announcement No. along with their Curriculum Vitae, photocopies of certificates and name, address and telephone number of three referees to:
Heads of Area Offices, WFP Faizabad
OR
Human Resource Officer
WFP Country Office
Address: Peace Road, House. No. 103, Opposite French Embassy, Wazir Akbar Khan, Kabul Afghanistan
Email: Kabul.Recruitment@wfp.org
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