Administrative Assistant
UN - United Nations
Expiration Date 28-02-2010
Under the direct supervision of the Head of Office, the incumbent is responsible for the following:
Administrative Support to Head of Office
* Managing and maintaining in coming and outgoing correspondence of the office
* Responds or drafts responses to a wide range of complex correspondence and other communications; uses standard MS office package to produce a wide variety of large, complex documents and reports.
* Carries out quality control function for outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.
* Manages and maintains schedule of the Head of Office
* Arranges meetings and when necessary attends meetings, prepares minutes, and monitors follow-up activities.
* Assists in the preparation of presentation materials using appropriate technology/software
* Ensures smooth and efficient information flow within the office; prepares and processes confidential information; assists in the development and implementation of office administrative systems and procedures
* Maintains files (both paper and electronic) and databases for work unit.
General Office Administrative Support
* Acts as Petty Cash Custodian for office and records and disburses payments
* Records and maintains financial transactions of the office in proprietary UN software systems
* Creates all request documents in IMIS
* Disburses salary to professi
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