Chief, Administration Section
UN - United Nations
Expiration Date 30-03-2010
POST NUMBER: UNA-020-09042-EP-40001. Under the supervision of the Director of ECLAC's Sub-regional Office in Mexico and under general oversight of the Chief of Administration of ECLAC's Headquarters in Santiago, the incumbent performs the following duties:
Human Resources Management
* Initiates and coordinates actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, and training ensuring consistency in the application of UN rules and procedures.
* Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
* Represents the Office at meetings of Departmental review bodies.
* Reviews post incumbency reports for purposes of vacancy management and staffing table control.
Budget and Finance
* Initiates and conducts studies to improve budget reporting systems and cost-effective utilization of program resources.
* Monitors and controls budgetary allocations through regular reviews; drafts routine and ad-hoc outputs and provides effective monitoring reports and data. Identifies deviations from plans and proposes corrective measures.
* Establishes and maintains a set of sound policies, procedures, standards and tools consistent with UN policy and practice in order to ensure proper accounting, financial management and control.
* Leads, oversees and coordinates the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources.
General Administration
* Implements and monitors support services, including procurement of supplies and services; transport, travel and traffic, communications, engineering and information technology support, and provision of local utilities and service requirements.
* Supervises a staff team and/or provides advice to others on human resource administration, financial administration and management information issues and practices.
* Produces major/complex reports for management.
* Provides expert guidance and leadership to more junior staff.
* Performs other related duties as required, e.g., reviews operational travel programme, adequacy of departmental space or technology requirements.
* Reviews adequacy of safety, security and building management arrangements
* Performs other related work as required.
Competencies
Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures of the United Nations Common System. Ability to apply various United Nations administrative rules and regulations in work situations. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that
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